Automation is bringing about several changes in eCommerce solutions. Professional invoices, free accounting and bookkeeping is the same. And, now that we have been hit by a pandemic, everyone is looking towards services and solutions to automate their workflow.
With almost everyone working from home, people are looking towards online softwares. Invoicing solutions offer ease of use and several customizable functionalities for payment processing, accounting and then of course, invoicing.
We’ve already covered the best accounting softwares but now’s the time to look at invoicing solutions.
Invoicing solutions enable small businesses and even freelancers to create, deliver and accept online payments in a second, as well as use other accounting software features. Although you can choose from a wide range of invoicing software solutions, not all of them are reliable options.
This is why we’ve conducted a comparative analysis of online invoicing software.
Best Invoicing Software for Small Businesses
There are tonnes of online invoicing software out there, but for now, here are some of the most practical solutions
Completely free if that’s what you are after.
Whether you are freelancing or you just started out a small business, Wave is a free invoice service. Apart from invoices, you can do expenses, get accounting reports, make estimates, take payments, send reminders, and can easily customise your company and personal details.
With all these features, this software is definitely worth a try. Your business can really benefit from Wave, as you will have all your accounting services being done for you without a charges. If you want a software that will let you send invoices and get paid faster, this is the one.
Wave is currently available for both iOS and Android devices.
Here is another accounting solution that is suitable for small businesses. It is a cloud based system that offers you a platform to streamline your accounting services from invoicing, receipt uploads and quotations to tax estimations and payroll services.
Pandle is much more flexible as it supports different currencies and multiple exchange rates for easy currency conversions. It allows the users to create and email bulk invoices to their customers, set up the recurring invoices and also send out notifications for the pending invoices.
The software also come with some banking features like uploading and pulling transaction receipts from the bank accounts among others. This online Invoicing service also allows you to keep track of your inventory and time. It comes with a few project management tools and can also allow you to lock your transactions and do bulk editing.
Pandle offers a free and paid plan; you also get a 14-day free trial period if you decide to upgrade from free (or create a new account).
Regardless of what plan you are on, you will always enjoy a few benefits including daily backups, live chat support, encrypted data for security and no usage limits. Pandle is also available for both Android and iOS users.
Sage Business Cloud Accounting
Sage Business Cloud accounting is an ideal solution for individuals, startups and small businesses. The entry level software (aptly named Accounting Start) starts at £12 + VAT per month and provides ease immediately by connecting to bank feeds, generating sales invoices, take credit card payments, process VAT returns and cashflow statements.
Though, if you need a proper accounting system, you should upgrade to Sage Accounting which is for £24 + VAT per month so can generate quotes, see real time reports, view cashflow statements, sell products & services, record purchases and do multi-currency accounting.
If you’re from US, you can signup for Sage Accounting via the link here. Accounting Start is from $10 per month, whereas Sage Business Cloud Accounting is for $25 per month. An interesting point to note here is that each region has different feature sets available and some features are available as add-ons.
Sage UK is giving 75% off for the next 4 months on their plans, avail it till you can (availability as per region/country)
Hiveage is another reliable online invoicing service available for small businesses. It comes with a variety of services including a mileage tracker making it an added advantage if this matters to your business.
This software has four pricing plans and comes with the usual 14-day free trial. To pay, you can use PayPal, cards and even bitcoin.
With this services, you will be able to customise and send invoices online with your branding, accept online payments, prepare your estimates, track time and expenses among other things. It also allows you to easily manage your staff and other businesses too.
With each plan, you enjoy free perks like automatic backups and fast, unlimited customer support.
Hiveage is not a cheap option but a worthy investment available on both iOS and Android platforms.
Previously known as Invoiceable, it is among the best online invoicing systems that small business can benefit from. This particular online Invoicing service stands out since it allows the users to send unlimited invoices to unlimited customers through the forever free plan, making it a great solution to any business that is still in its early stages.
Invoicely allows users to create invoices easily, send the invoices and get paid faster and also manage other businesses. It also helps the users to track time, mileage and all the business expenses. Aside from the free plan, it also has other three premium plans that will require you to pay a monthly subscription fee. Invoicely accepts credit cards, bank transfers and PayPal among others.
With premium plans, you can be able to access additional features like extra payment gateways, automated invoice notifications, recurring invoices and also customize your invoice branding. It is a simple to use invoicing system that supports multiple currencies for easy transaction and therefore among the best recommended for small sized businesses. This system doesn’t have an app yet but can easily be accessed from the phone.
UK based service I’m assuming because all prices are shown in GBP, EUR and SEK.
When it comes to the pricing, Zervant offers all the usual features that you need to get from an online invoicing service. This system also work with stripe to allow users to make payments using all the major credit or debit cards.
With this invoicing software, you can get online payments, track time, create payment schedules and reminders and can of course send invoices and get paid faster.
Of course with the premium versions, you will be able to access more features to make your work even more easier. This product doesn’t come with any trial period, instead, user can start with it’s free plan and later upgrade to premium versions at any time. It can be downloaded for both iOS and Android users.
One of the most popular cloud accounting software, Quickbooks is used by millions of business-people worldwide. Business owners who need a multi-functional accounting system will make great use of this solution. Quickbooks offers its services by categorising them on the basis of the business field you work in.
For instance, freelancers can save a lot of time and energy if they use their Self-Employed package. On the other hand, small businesses that need more detailed accounting services can choose from a variety of services and pricing categories. What’s more, those sets are created on the basis of different types of business ventures. As a result, a large number of businesses can find a customised package that will suit their accounting needs.
If you need a corporate invoice template for future business transactions or prompt information on unpaid services, InvoiceBus is the right option for your business – and that’s only the tip of the iceberg when it comes to its features. For instance, you can link your credit cards to this software tool and track every single payment you make.
On the other hand, Invoicebus can be connected to PayPal, Stripe or 2Checkout, so that business owners can receive their payments without any trouble.
As for the user experience, it’s enough to say that everything you need to make an invoice is placed on the same page. Also, you can schedule all the invoices due to the current month and this tool will send them automatically when the time comes.
Finally, the prices are pretty popular. Also, there are great discounts for one and two-year subscriptions, so it might pay off to try those offers
Business owners who want to make sure their due payments are covered on time can try the Due invoicing system. First of all, something handy for small entrepreneurs – you can send up to three invoices a month via Due without being charged. It could be a convenient option for freshmen in the world of business.
In addition to that, larger enterprises can choose from a variety of services and benefits.
There is no app for iOS or Android.
If you are looking for a software that will take care of all your accounting activities completely free of charge, then Duet is what you might be looking for. Yes, this is a free invoicing software is suitable for small businesses and freelancers.
Its uniqueness makes it stand out from the rest as it is usually hosted on your own server and therefore you won’t have to worry about sharing any sensitive information with anyone. This will definitely be a good solution for people who are security conscious.
Well, Duet doesn’t have may features when compared to other online invoicing services. For instance, it doesn’t have cool customization options and maybe a wide range of integrations. This aside, the software is pretty simple to use as you can easily send invoices and get paid faster using PayPal and Stripe.
Duet allows you to accept payments from credit cards. This invoicing tool has no phone app yet but you can easily access the site from your phone. Well, using the software is completely free but there is a one time fee to be paid to ensure that you have access to Duet which also come with added features that can enable you to manage your projects easily.
One of the biggest features of FreshBooks is its invoicing service. Users can add their company logo, create recurring invoices, and even accept different currencies. FreshBooks have an option where you can create invoices within seconds and share them with clients you’re working with.
FreshBooks also allows users to quickly and easily develop business reports to give you a streamlined view of the business as well as help simplify the process around tax time.
Rather than keeping a list of receipts, just log all your expenses on FreshBooks to keep track of every penny you spend. It also provides a detail report to keep a check on your finances. This billing software has several pricing plans to fit the accounting needs of small business owners.
Another great thing about FreshBooks is its capability to accepts payments online. It connects directly to PayPal, Stripe, Authorize.Net, BrainTree, eWay and 2Checkout. Whats more; FreshBooks allows partial payments and advance deposits on your invoices. This is something that no other accounting software does yet – at least not that I know of.
Other than invoicing features, Freshbooks offer time tracking, payment reminders, expense tracking, and has a decent mobile app on iOS and Android both.
If you run a small business with a limited budget, consider using Zoho your online invoicing tool. First of all, it offers a free plan for life which has almost everything basic going for you. This way, you won’t be charged a cent if you invoice 5 or fewer customers. Secondly, Zoho tries to localise their services by offering solutions in different currencies and languages helping business owners make quick conversions to different currencies.
Furthermore, you can connect Zoho with your account(s) on Google Apps because it can function as a serious collaboration tool. Compatible with both Android and iOS, this online invoicing service comes with a user-friendly interface that beginners and entrepreneurs alike can benefit greatly on the go.
You also get a 30-day money back guarantee on paid plans and to pay, they accept all major cards, PayPal and wire transfers in some cases as well.
The choice of your cloud accounting service will depend on your needs. In line with that, business beginners shouldn’t aim at too expensive packages, but use a basic online invoice software. As your venture keeps developing and your revenues grow, start including additional features for your online accounting software. That way, you’ll invest your assets gradually and use as many benefits offered via online accounting software as possible.